Advantages application form
Individual form fields
You decide what information you need from the applicant. In addition to the application documents and personal details, you can also request information for evaluations. For example, you can evaluate the quality of the job platforms. With most e-recruitment software, this information is stored directly in the background.
Define mandatory fields
Define whether the fields are mandatory or voluntary. This saves you the tedious task of collecting missing documents. At the same time, you can define the hurdle for an applicant. The more information that is mandatory, the fewer applicants and vice versa.
Minimize data entry effort
If the application form is directly connected to the recruitment software, the application no longer has to be entered manually, but is automatically entered into the software. In addition, the responsible recruiter is informed directly and can view the application immediately.
Structured data
You can request the same predefined information from each applicant. This increases the overview and makes it easier for you to compare candidates. You also have the option of defining placeholders and using personalized templates for letters or emails.
Attention: 1st point of attack for "hackers"
When a form is entered on the homepage, the data entered and in particular the documents are usually transferred 1:1 to the target location within the company. Cyber criminals use this as a gateway. Therefore, think about what you want to allow in this form. The following points can reduce the risk of an attack:
- No upload of Word or Excel files
It is easier to install malware in these file formats. PDF files are more secure.
- Do not allow unsafe links
Search text fields for dangerous links
- Set up a virus scanner
A virus scanner protects your system from harmful malware.
- Install captcha
These are tests to differentiate between robots and humans. Typical example: Select all images with traffic lights.
- Sensitize recruits
Caution is advised with unknown file formats or cryptic titles and it is advisable not to open these files.
Suitable application forms for every job - design flexibly with Dualoo.
One-click application, CV parsing and multilingual application forms
Do you also advertise your jobs in French or Italian-speaking Switzerland or even worldwide? In this case, the form should definitely offer the option of publishing it in different languages. If you can switch between the different languages with just a few clicks, this saves a lot of time and translation effort.
Another feature that is becoming increasingly common is one-click applications. Applicants can transfer their data directly from social media such as LinkedIn or Xing into the form. With the ever-increasing demand for skilled workers, it is important to make it as easy as possible for applicants. CV parsing makes a similar process possible. After uploading the CV, the most important data is automatically filled into the form.
Do you receive too few applicants for a job?
An application form allows you to set the hurdle to apply higher or lower. Some of the most important parameters are listed below:
- Number of fields / information queried
E.g. only query driving license if relevant for the job - Number of mandatory fields
- Letter of motivation / cover letter
Many job seekers cite the preparation of the cover letter as the biggest hurdle. - Application photo as a separate attachment
- Use of application video
Depending on the job profile, a short video can be useful. However, many candidates shy away from this and it is a major hurdle. - Generally reduce the number of documents requested
You will receive more applicants if you keep the number of requested fields low. Only ask for address details and a CV. After an initial check, you can always ask for more information.
If you expect a lot of applicants for a job, you can also raise the hurdles with the points mentioned above. This will allow you to make an initial selection: You will find out whether the candidates are willing to put in a certain amount of effort for the job or not.
Questions & Answers: Application form
How does an application form work?
Applicants can use an application form to enter their data such as personal details, qualifications and documents directly online. The data entered is stored digitally and often transferred directly to an applicant management system to facilitate the recruitment process.
What are the advantages of an application form?
A form standardizes the applicants, facilitates data processing and thus enables faster comparability of the candidates.
How do you design a user-friendly application form?
It should be intuitive, clearly structured and mobile-optimized, with as few mandatory fields as possible to minimize the abandonment rate.
How do you integrate an application form into the recruiting process?
The data is automatically transferred to the applicant management system via career sites or job portals.
